Consent for recording meetings

Not just yes and no

A recording consent does not have to be just about yes and no. It can also be, for example, “yes, if there is no requirement to have the camera on”, and so on. Here are some examples:

  • Yes, it is okay to record but only without a simultaneous requirement for active participation.
  • It is okay to record the guest lecture but not the subsequent question and answer session.

Variants of recording and distribution

There are of course many different ways of thinking about what is recorded, as well as what is distributed. Here are more examples:

  • Record audio only, not video. Many tools do not offer this option, but the intent could also be expressed as simply converting to and publishing audio, and discarding the original video imagery.
  • Record for your own needs for the purpose of summarizing, but do not make it available to the participants. Delete within a couple of weeks. I often encourage a moderator to record a short summary of a longer meeting. Instead of 30 people spending an hour each looking back through a recording (takes 30 hours) it may be enough for 30 people to watch a 10 minute summary (takes 5 hours).

Related issues

There are a couple of systemic issues within the realm of digitalisation that are related to this topic as well.

  • Biometric data is in high demand for creating new types of immersive experiences that mimick human behavior and movement patterns. Worst-case all these troves of stored video can be misused, targeted and scanned to ultimately produce deepfake material using the likeness from innocent individuals. This likelihood of this risk is hard to assess but should not simply be ignored. It is one reason recorded material needs to be kept very secure.

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Making tech safe and compassionate through design, coaching and teaching. Independent consultant. Co-host of UX Podcast. Primary publication: axbom.com

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Per Axbom

Per Axbom

Making tech safe and compassionate through design, coaching and teaching. Independent consultant. Co-host of UX Podcast. Primary publication: axbom.com